Wedding & Events / Wedding Vendor Costs
Wedding Venue Cost Calculator
Venue Details
Base Venue Costs
Flat rental fee for the space
Food & beverage per guest
Additional Fees
Service Fee & Tax
Typically 18-22%
Varies by location
How to Use This Calculator
Calculate the total cost of your wedding venue including all fees, service charges, and taxes. Venue costs typically represent 40-50% of your total wedding budget.
Typical Venue Fees to Ask About:
- Site Fee: Base rental cost for the space
- Per Person Minimum: Food & beverage per guest
- Service Charge: Usually 18-22% (this is NOT a tip)
- Gratuity: Additional tip for staff (sometimes separate)
- Setup/Cleanup: Labor fees for venue prep and breakdown
- Overtime: Hourly rate if you go beyond contracted time
- Corkage: Fee per bottle if bringing your own wine
- Cake Cutting: Fee to serve cake (not baked on-site)
Note: Always get the full contract in writing with all fees itemized. Hidden fees can add 20-30% to the quoted price.
Use this wedding venue cost calculator to compute wedding vendor costs results from your inputs.
Formula
Base venue cost = Rental fee + Setup/Cleanup fee Per guest venue cost = Base venue cost / Guest count Total venue cost = Base venue cost + (Overtime hours × Overtime rate)